SA Frequently Asked Questions

For Student Assistants:
Q: Do I need to physically sign my DTR and CWA? How will I sign my DTR and CWA given that I am not physically present in UPLB?
A: No. Student Assistants are not required to physically sign their DTRs and CWAs. Based on the discussion agreed upon by the Office of the Vice Chancellor for Administration (OVCA), Fiscal Policies and Operations Committee (FPOC), Budget Management Office (BMO), Accounting Office and Internal Control Office (ICO), only supervisors are required to originally sign on the DTRs and CWAs.

Q: How will my supervisor sign my DTR and CWA?
A: After generating your DTR and CWA from the OSAM System, it will be sent automatically to your supervisor for approval and/or reset. After their approval, the supervisor will then need to print and sign the DTR and CWAs and submit the same documents to OSG at the dropping area for files of OVCSA located at the 1st Floor of SU Bldg with a metal filer marked “OSG.”

Q: Am I allowed to report during holidays and weekends given the work from home arrangement?
A: No. The existing policy regarding holidays and weekends are still covered by the work from home arrangement. Moreover, the system would not allow this.

Q: Since classes are suspended indefinitely, can I plot for a whole day even during the hours of my supposed class?
A: No. The existing policy on the maximum hours per day (6 hours) and non-reporting during class hours is still covered by the work from home arrangement. Hence, you cannot plot SA hours during your supposed class hours. For the whole duration of the class suspension, you may use your class hours to do academic related tasks and/or other personal matters. Moreover, the system would not allow this.

Q: Can I exceed my allotted hours since there are no classes?
A: No, you are allowed, however ,to maximize your allotted hours per month as long as it is within the allowed parameters (e.g. six hours per day, no weekend and holiday, not within class hours) but you cannot encode more than your allocated hours. Moreover, the system would not allow this.

Q: Since we do not have physical logbooks and the physical supervision of our supervisors, can we just randomly plot hours to maximize them?
A: We encourage you to still stick with your regular schedule and consult with your supervisors with regard to the plotting of your SA Hours. The Student Assistantship Division will do its best to exercise leniency and openness with regard to the SA hours without sacrificing honor, excellence and integrity.

For other questions and further assistance, you may email [email protected]

For SA Supervisors:
Q: Do I need to print and sign DTRs as well as the CWAs?
A: Yes, you need to print and originally sign the DTR and CWAs of your SA. Your SA need not sign the DTR and CWAs anymore, only original signatures of supervisors are required. After your approval, you will then need to print and sign the DTR and CWAs and submit the same to OSG at the dropping area for OVCSA files located at the 1st Floor of SU Bldg with a metal filer marked “OSG.”

Q: Is my SA allowed to report during holidays and weekends given the work from home arrangement?
A: No. The existing policy regarding holidays and weekends are still covered by the work from home arrangement. Moreover, the system would not allow this.

Q: Can my SA exceed his/her allotted hours per month given the remote learning set-up?
A: No. They can, however, maximize their allotted hours for the whole month as long as it is within the allowed parameters (e.g. six hours per day, no weekend and holiday, not within class hours) but they cannot encode more than their allocated hours. Moreover, the system would not allow this.

Q: Can my SA plot eight (8) full hours per day since we are shifting to remote learning and face-to-face learning is suspended?
A: No, SAs are only allowed to render a maximum of six (6) hours per day. Moreover, the system would not allow this.

Q: Can my SA plot hours during his/her supposed “class hours” since there are no classes?
A: No, we encourage the SA to use their class hours for academic or personal tasks. The SA can only plot their SA duties at time slots outside their class hours, since the system would not allow using class hours for non-academic purposes. Class hours are encoded prior to the generation of SA Application Forms. Therefore, the SA cannot encode the rendering of SA Service in the slots where class hours are already encoded.

REMINDER: As per the SAGA Consolidated Rules and Regulations (SAGA-CRR) through AO PAEP 15-84, the CU Student Affairs unit has authority to act on reports on violations of the SAGA CRR. Sanctions for the violations will be based on existing rules and regulations of the university. Furthermore, the office also has the authority to act on reports of SAGAs who resigned, or those who are absent without leave, or delinquent in their duties (Letters i and j, no. 40, page 10 of SAGA-CRR).