Office of the Vice Chancellor for Student Affairs Main

The major thrust of the OVCSA Main Office is to provide support services to all offices/units of OVCSA for efficient implementation of programs and services and for efficient delivery of students’ needs.

@uplbovcsa
+63 999 221 1484
OUR VISION
To be a leader in achieving the goals of UPLB by providing globally competitive programs and services that empower students in meeting their psychosocial, emotional, financial, and academic needs
OUR MISSION
We empower students by providing an environment that encourages academic growth and personality development.
We support students financially by providing scholarships, loans, and other forms of financial assistance.
We assist students by providing them access to information that help them make informed decisions regarding their psychosocial, emotional, financial, and academic needs.
OUR MANDATE
OVCSA shall 1) assist the Chancellor in promoting the welfare of students and maintaining discipline among them; 2) implement programs relating to student affairs and services such as information and orientation, guidance and counseling, scholarships and financial assistance, student discipline, student activities, student organizations, assistance to foreign and international students, research on student affairs, public service, and other related programs and services; and 3) perform other functions as the Chancellor or other University authorities may assign.
OUR STAFF
BENAVENTE, RENATO
Administrative Aide III

CAMALATE, MAGNO, L
Administrative Aide I

CARAAN, ZARLY, M
Administrative Aide IV

DIAMANTE, JASON, T
Administrative Assistant V

GENOSA, OTONIEL, A
Administrative Officer V

JAVIER, ROXANNE JOYCE A
Administrative Officer I

LAMPA, DONALD WAYNE, D
Administrative Aide VI

MALABORBOR, RAQUEL, C
Senior Utility Worker

MALATA-SILVA, JANETTE, H
Vice Chancellor for Student Affairs

MIRANDA, MARCELINA C.
Assistant to the Vice Chancellor for Student Affairs

PADUA, DIVINIA, B
Administrative Assistant II

SANTIAGO, PAULINE KATE, P
Junior Psychological Assistant

SIENA, ARIANE JOYCE, H
Administrative Officer II


  • University and College Clearance

    The University and College Clearance is a service of the OVCSA Main Office aimed to consolidate the simultaneous processing of students’ clearances across the OVCSA offices and units. The process kickstarts through an online application in the OSAM System for the university clearance, and can also be accommodated by sending an email to [email protected] from securing a form from a UPLB student’s Office of the College Secretary for signing.

  • Issuance of Good Moral Character

    The Certificate of Good Moral Character (CGMC) is a service of the OVCSA Main Office processed via email through [email protected]. The document is counterchecked with the Student Disciplinary Tribunal (SDT) for clearance before its official release to the requesting party.

  • Venues for Student-Related Activities through the OVCSA-managed Spaces

    The OVCSA Main Office manages the reservation of facilities for student-related activities to ensure their availability for university constituents as well as paying individuals and groups.

  • Processing of Leave of Absence (LOA) and Waiver of Prerequisite

    The processing of students’ requests for Leave of Absence and Waivers of Prerequisite are managed by the OVCSA Main Office in coordination with the colleges and schools in the university.

Demo Meeting for the use of the University Online Clearance System
20 August 2021 | Rogelio P. Panuelos, Jr. and Marcelina C. Miranda

A virtual demonstration meeting for the use of the University Online Clearance System was led by Vice Chancellor for Student Affairs Dr. Janette H. Malata-Silva and Research, Communication, and Information Technology IT Development Team Head Prof. Mylah U. Anacleto. The activity was attended by Vice Chancellor for Academic Affairs Dr. Jean O. Loyola, College Secretaries, Unit Directors/Heads and Unit Representatives.

The meeting aimed to demonstrate the University Online Clearance System developed by OVCSA's RECOMMIT, to discuss the roles of unit representatives, and to know more about the objectives and flow of user acceptance testing.

The schedule of the first phase of the user acceptance testing is set tentatively on August 24-31, 2021 before its deployment for the use of the students.

PUBLISHED PAPERS
  • Application of Information Technology in Facilitating the Delivery of Student Services of the UPLB Office of Student Affairs arrow_drop_down
    Researchers: Juan Miguel Carlos V. Abriol-Santos, Katrina Joy M. Abriol-Santos, Charlotte H. Hagosojos, Marcelina C. Miranda, Nina M. Cadiz

    This paper reports the improvement on the student service delivery of the University of the Philippines Los Baños - Office of Student Affairs (UPLB OSA) from 2012-2017 through the use of information technology (IT). UPLB-OSA is the lead service institution for students that aims to provide globally competitive programs and services that empower students in meeting their psychosocial, emotional, financial, and academic needs. Since 2012, OSA has been incorporating information and communication technology in the delivery of its services. These initiatives aim to address the challenges experienced by the office due to low resources, limited number of staff members, and increasing client population. The Office of Student Affairs Management (OSAM) System started as a system that automates the student organization process. From there, the OSAM System grew to automate other OSA services. The systems developed by OSA significantly reduced the time it takes to serve the students by as much as 70%, saving thousands of man hours yearly. OSA develops its own systems and makes use of already available and low-cost equipment for its queuing system, application processing system, and QR code scanners, among others. Through OSA's Centralized Help Desk, students can send their inquiries by sending a text message, Facebook chat message, an email message, or a Twitter direct message or tweet. OSA designs its systems to reduce paper usage as it strives to be a paperless office. As of 2016, OSA has already saved over 100,000 sheets of paper since 2012 representing an 80% reduction. All of these helped OSA efficiently serve more than 15,000 clients with the least possible cost. Through the use of information and communication technology and other innovative practices, OSA has streamlined various processes and shortened steps to its various services.